Apply for VIA Exchange

Access to VIA Exchange application portal and step-by-step guide on how to apply. 

Step-by-step guide on how to apply for VIA Exchange

  • There are a few things you need to check and prepare before filling in the online application form:

    Make sure you home institution has an exchange (inter-institutional) agreement with VIA. You can typically find out by asking the international office at your home institution. They also need to send a nomination of you for exchange to VIA. We need to receive this, before we can process your application.

    Prepare the following documents, as you need them to complete the application process:

    • Copy of an identity document (mandatory)
    • Identity photo (mandatory)
    • Academic transcript of records (mandatory)
    • Motivational letter (mandatory)
    • Learning agreement (if ready at time of application)
    • Proof of language proficiency (if applicable)
  • You must register before you can access the application form. If you have problems registering please follow this short guide (PDF). If you have problems registering please contact us at

  • Make sure to use Google Chrome or Firefox browsers.

    Fill in the form:

    • Personal information
    • Emergency contact
    • Current studies and requested stay*
    • Language skills
    • Further information

    Upload relevant documents and submit the application. You can save your progress and return to the unsubmitted application at any time.

    * NB! In the section ‘Your exchange studies at VIA University College’ you must select one of the following degree programmes: Social Education, Social Work, Teacher Education, if you are applying to one of the following exchange programmes:

    • Early Childhood Education and Preschool Training
    • Head – Heart – Hands
    • International Class in Teacher Education
    • Nature in Social Education
    • Outdoor Play and Learning
    • Social Entrepreneurship
    • Working in Context of Disaster or Conflict 
  • Once your application has been sent, VIA will process and confirm the approval of your application. You can see your submitted application at any time by logging into the application portal. Here your submitted application is saved as a pdf file.

    You will receive official acceptance/rejection via e-mail 6 weeks after the application deadline at the latest.

Important dates:

1 February

  • Exchange application portal open for applications

1 May/1 November

  • Application deadline for the fall/spring semester