How to apply for VIA Exchange

On this page, you will find a step-by-step guide on how to apply for an exchange at VIA University College. 

How to apply for VIA Exchange, Step-by-step guide 

  • There are a few things you need to check and prepare before filling in the online application form:.

    Per definition, taking an exchange semester requires that your home institution has an exchange (inter-institutional) agreement with VIA. You can typically find out by asking the international office at your home institution. The international office at your home institution must nominate you for an exchange at VIA, providing you fulfil the requirements. VIA needs to receive this nomination, before you can apply to become an exchange student and before we can process your application. Once we have your nomination, we will send you a link for our application platform MoveOn.

  • Once you have been nominated, please prepare the following documents, as you need them to complete the application process:

    • Copy of an identity document (mandatory)
    • Identity photo (mandatory)
    • Academic transcript of records (mandatory)
    • Motivational letter (mandatory)
    • Learning agreement (if ready at time of application) 
    • Proof of language proficiency (if applicable)
  • Once we have received your nomination, we will send you a link to our application platform, MoveOn. You must register before you can access the application platform.

    Here is a short guide (PDF) on how to register. If you have problems registering please contact us at

  • Make sure to use Google Chrome or Firefox browsers.

    Fill in the form:

    • Personal information
    • Emergency contact
    • Current studies and requested stay*
    • Language skills
    • Further information

    Upload relevant documents and submit the application. You can save your progress and return to the unsubmitted application at any time.

    * NB! In the section ‘Your exchange studies at VIA University College’ you must select one of the following degree programmes: Social Education, Social Work, Teacher Education, if you are applying to one of the following exchange programmes:

    • Early Childhood Education and Preschool Training
    • Head – Heart – Hands
    • International Class in Teacher Education
    • Nature in Social Education
    • Social Innovation and Entrepreneurship
  • Once your application has been sent, VIA will process and confirm the approval of your application. You can see your submitted application at any time by logging into the application portal. Here your submitted application is saved as a pdf file.

    You will receive official acceptance/rejection via e-mail 6 weeks after the application deadline at the latest.

Important dates:

1 February

  • Exchange application portal open for applications

1 May/1 November

  • Application deadline for the fall/spring semester

NB! some exchange programmes have other opening and application deadlines. Make sure to check the dates at the webpage of the programme you are applying for. 


If you have questions about the application process, please get in touch with our incoming team at